Access Council Information (GIPA)

The NSW Government legislation, the Government Information (Public Access) Act (GIPA) requires Councils to have “Open Access Information” available on their websites so that members of the public can easily access Council documents and information 24 hours a day.

This information includes most documents created by Council and information supplied to Council by external organisations or individuals.

Release of information continues to be subject to compliance with the Privacy and Personal Information Protection Act 1998 (PPIPA). See also Council's Privacy Management Plan.


The GIPA Act provides for Council information to be released in four (4) ways:

Mandatory Proactive (Open Access)

1. Mandatory Proactive Release (Open Access)

This information is made available on Council’s website and is available free of charge e.g. meeting agendas and minutes, register of contracts, annual reports, policy documents etc.

Open Access Information

Information currently available to the public free of charge by way of open access (other than photocopying):
The Hills Shire Council Information Guide(PDF, 567KB)

Register of Government Contracts(PDF, 419KB)

Tender & Quotation Submissions Listing

Register of Planning Decisions from Council Meetings(PDF, 1MB)

Disclosure Log of Applications 1 July 2021 - 30 June 2022(PDF, 79KB)

Disclosure Log of Applications 1 July 2022 - 30 July 2023(PDF, 90KB)

Disclosure Log of Applications 1 July 2023 - 30 July 2024(PDF, 64KB)

Pecuniary Interest Returns of Designated Officers


Record of Open Access information NOT made publicly available on the basis of an overriding public interest against disclosure

When open access information is not released by The Hills Shire Council due to an overriding interest against disclosure, a log will be published. No access applications have been refused to date.
Code of Conduct 2021 - 2024(PDF, 472KB)

Annual Community, Financial and Auditor's Reports

The Hills Shire Council EEO Policy Statement(PDF, 505KB)
Model Code of Meeting Practice (adopted 10 May 2022)(PDF, 380KB)
Delegations Register(PDF, 602KB)
Council Agendas and Minutes


Reports to Council of any investigation made under Section 433 of the Local Government Act:  No investigations to report.

Development Applications and associated documents: Applications prior to 1 September, 2004 are not on Council’s website. For access to DA files prior to that date please complete this form

Bella Vista Farm Park - Generic Plan of Management(PDF, 16MB)

Adjoining Owner Details Online Application Form

House Number Alteration Form(PDF, 541KB)


2. Proactive Release

All Councils are encouraged to make as much information of public interest as possible publicly available free of charge or at minimal cost. e.g frequently requested information or information of public interest.


3. Informal Release

Other information held is authorised to be released in response to an informal request subject to any reasonable conditions that Council may wish to impose e.g requests for the personal information of the individual concerned but NOT another persons personal information.

Apply for Informal Access to Government Information


4. Formal Release

The release of all other information not made available by either mandatory, proactive or informal release can be made by way of a formal access application. Standard fees and charges and time frames are applicable for such applications e.g Personal information relating to a third party where consultation is required or where information is of a confidential nature. Written application forms are required for formal applications.

Apply for Formal Access to Government Information

Internal Review Application

Complete one of the below forms to apply for an internal review of a formal decision made under the Government Information (Public Access) Act 2009 (NSW).

If your application is within 20 working days after the notice of decision was given to you, click here to fill out the Internal Review Application - Government Information (Public Access) Act 2004 form.

If your application is outside of the 20 working days after the notice of decision was given to you, click here to fill out the Internal Review (Out of Time) Application - Government Information (Public Access) Act 2004 form.

If you need help to complete either of these forms, please contact Council's Governance Officer on (02) 9843 0359

For enquiries relating to your application or access to information generally, please contact Mary Pereira on +61 29843 0359.