Sporting Club Allocation Information

Sporting Club Information

The Hills Shire Council is responsible for the planning and management of all recreational facilities within The Hills Shire including usage of parks & reserves and sports facilities.

Council can offer assistance to local sporting and recreation groups on committee management, marketing and promotion, sponsorship, business planning, special event planning and fundraising. This is done though Council’s Training Program for Sports Clubs.

The Hills Shire Council is home to over 150 sporting and recreation groups that regularly use Council parks, sporting ovals and reserves for training and competition.

The Hills Shire Council has a seasonal ground allocation program to ensure all groups have equal access to our multi-use facilities.

Allocation Information

With increasing demand for the use of The Hills Shire Council’s sporting grounds from current Clubs, Council is unable to guarantee the availability of grounds to newly formed Clubs or the possibility of increasing an existing club's allocation.

Summer Allocations 2022/23

10 September 2022 - 26 Feburary 2023 (Finals to be played on available fields in March)

Winter Allocations 2022

1 April 2022 - 28 August 2022


Sporting Allocation Documentation

Sporting Ground Allocation Guidelines(PDF, 366KB)

Generic Terms and Conditions for Hire and Allocation of Grass and Synthetic Sportsfield Season(PDF, 191KB)


Casual bookings outside of your Allocation

If your club requires a booking outside your allocation please email Council's Venues Team by clicking here


Wet Weather Information  

For Sportsground wet weather Status please click here


Plans of Management

A plan of management is an important document that provides information for the effective long term management of public open space. It also establishes directions for planning, resource management and maintenance of public land.

A series of generic plans of management have been developed by The Hills Shire Council to comply with the requirements of the 1993 Local Government Act. This Act was amended to promote best management practices of environmentally sensitive land and to curb the inappropriate alienation of community land for private purposes. Accordingly, Council’s original generic plans have been updated to incorporate the requirements of the amendments.

Below are the plans of management that have been developed by council:

General Community Use - Generic Plan of Management(PDF, 128KB)

Sportsgrounds - Generic Plan of Management(PDF, 339KB) 

Parkland - Generic Plan of Management(PDF, 138KB)

Natural Areas - Generic Plan of Management(PDF, 328KB)


Council's After Hours Emergency Contact Number

If you come across an issue during training or weekend games on your allocated field, including field lights not working, please contact Council on 02 9843 0555.

Please download the emergency contact card and place this in a place where all club members see.   

After Hours Emergency Response Card(PDF, 85KB)


Sports Club Canteen Register & the minimum construction and hygiene requirements for canteens at sportsgrounds

If you are a sports club within The Hills Shire Local Government Area, please register with Council by clicking here

Fees are associated with registration and inspections.

If you would like more information or your registration needs to be updated, contact The Hills Shire Council on +61 2 9843 0555 or e-mail

Please read the following guideline for the minimum construction and hygiene requirements for canteens at sportsgrounds:

Fact Sheet - External Guidelines Construction & Hygiene Requirements for Canteens at Sportsgrounds(PDF, 612KB)


Personal Trainer Form

If you are a personal or group trainer and are interested in conducting your business on Council owned assets, you will need to submit an online application form.

From here your application will be assessed and Council will get into contact with you regarding your request. 

Further information and application form please click here


Contact Us 

If you wish to get into contact with Council's Allocations Team please click here


School Bookings and School Competition Bookings

If you are a school or school sports association organising interschool competitions, sports carnivals or activities on Council's reserves you will need to make a booking. Please fill out the enquiry form below. 

Click here to view form.