Agendas, Minutes and Recordings
Council meetings open to the public
The conduct and operation of The Hills Shire Council’s Ordinary Meetings has been impacted during the coronavirus pandemic, however, in accordance with the Public Health (COVID-19 Restrictions on Gathering and Movement) Order (No 4) 2020, members of the public are now permitted to attend Council Meetings in person. Those attending meetings must adhere to strict social distancing measures (1 person per 4 square metres).
Council is mindful of the safety and welfare of Councillors, staff and the public meaning extra precautions and management of the meeting and chamber is required. Social distancing requirements means a maximum of 24 public attendees will be allowed to be in the Council Chamber at one time.
Members of the public are required to register their attendance by 10am on the day of the meeting by emailing email@example.com and detailing the item/items they are interested in. Should more than 24 people request to attend the meeting, where possible rostering will take place so that people can attend for the item they are interested in. Council will endeavour to accommodate requests but cannot give a guarantee due to capacity requirements. A return email will be sent to anyone wishing to attend with details concerning attendance.
Members of the public will be able to register to address Council on matters on the agenda. Also, members of the public will be able to register to ask a question of Council in community forum however community forum is not for speeches by members of the public. To assist in limiting movement around the Council Chamber, the Public are not able to speak at the meeting and must send their speech via this online form by 5.00pm on the Monday preceding the Council Meeting.
Should you wish to speak on an item on the Agenda or ask a question of Council in Community Forum, again you are requested to send your speech via this online form - If approved it will be read out at the meeting. (Please note that questions in Community Forum cannot be about an item on the Agenda and should be limited to questions only. Questions may not be answered at the meeting in accordance with the procedures and rights contained in the code of meeting practice).
Please do not register or come to Council if you are ill even in a minor way. Please also do not come if you have come into contact with someone who is displaying fever, cold and flu like symptoms. Seating will be arranged to comply with social distancing requirements and contact details will be collected in order to contact attendees in response to any COVID-19 outbreak. Additional cleaning has been implemented, including high touch points, to ensure compliance with COVID-19 safety guidelines.
We value the safety of our community members and will be doing all we can to keep you safe. Thank you for your understanding during these difficult times.
Please check any new Public Health Order that may be issued following the publication of this notice for changes to procedures for Council Meetings, or call 02 9843 0555 for clarification.
View this year's Minutes, Agendas and Recordings here
Archived Minutes and Agenda
About Ordinary Council Meetings
Each ordinary Council meeting follows an order of business. The Business Paper outlines what will be covered at each meeting and is available from each Shire library and on this website on the weekend before each meeting. A copy is also available from the Customer Service Centre on the Monday before each meeting.
To find out what will be covered at a Council Meeting you can also call Council's Agenda line on +61 2 9843 0130. This service lists all items to be considered at the next Council or Committee Meeting.
For more information on how Council meetings are conducted please read Council's Code of Meeting Practice:
The Hills Shire Council Model Code of Meeting Practice (Adopted 28 May 2019)(PDF, 358KB)