Council Tenders and Expressions of Interest (EOI)
The Hills Shire Council is committed to ensure that our procurement process demonstrates transparency, integrity and accountability to obtain best value for our community.
The Hills Shire Council procures the required goods or services in accordance with Section 55 of the Local Government Act, 1993 (the Act) in concurrence with the Council’s purchasing guideline.
How can I do business with The Hills Shire Council ?
The Hills Shire Council encourages suitable experienced and qualified organisations to submit their proposal through either a Tender, Quotation and or Expressions of Interests (EOI) process.
What is Tendering and Expression of Interest process (EOI)?
Tendering and EOI is a formal process for seeking offers for the supply of goods or services whereby an invitation is publicly advertised and offers are submitted, evaluated and considered by the Council prior to entering into any agreements or contracts for the supply of goods or services.
Where do I find these invitations?
All council invitations (referred to as notifications in 'Tenderlink') will be available through an electronic tendering facility provided by Tenderlink. Organisations may register their company details, download documents, and lodge submissions online free of charge.
Alternatively, advertisements relating to current Public Tenders, EOIs and certain Quotations are published in the local government section of the Sydney Morning Herald on Tuesday and in the councils corporate page of The Hills Shire Times local newspaper.
For further information on the tendering process phone Council's Supply Unit on +61 2 9843 0555. For any complaints or reporting any issues phone the Public Officer on +61 2 9843 0122 or e-mail firstname.lastname@example.org. Also please refer to Councils Statement of Business Ethics (76.93kB)
Can I lobby Councillors and Staff?
It is not permitted and may result in disqualification from the tender process.
What is Best Value?
Best Value for money is when the submission satisfies all the essential criteria, specifications, safety, environmental and statutory requirements stated in the tender document. Lowest price does not necessarily mean best value.
Is there an opportunity to negotiate the contract if I am awarded the Tender?
After the offer from Council is accepted, there is no opportunity to negotiate the contract. Alternative or variations to the terms must be submitted in full as part of your tender submission provided you have submitted a conforming tender as well.
Documents and Links related to Tendering
How to submit a Tender Quotation or Expression of Interest (164.71kB)
Statement of Business Ethics (76.93kB)
The Model Code of Conduct for Local Councils in NSW (181.65kB)
The Hills Shire Council Occupational Health & Safety Policy Statement 2010 (519.57kB)
The Hills Shire Council is placing all notifications and enabling receipt responses of Request For Tenders electronically through the tenderlink portal.
What are the benefits for suppliers?
- Convenience: You will be able to download documents instantly online.
- Cost Savings: Responses will be electronically uploaded in electronic tender boxes, removing printing, courier and delivery costs.
- Security: You will never miss a Hills Shire Council opportunity important to your business.
To register, simply visit The Hills Shire Council E-Tendering Portal, select ‘Registration’ and follow the prompts.
If you require assistance with registering and customising your profile, please contact the Tenderlink.com Help Desk – details on the site or call 1800 233 533.
We believe the processes put in place will ensure that no person/business is disadvantaged in their access to opportunities for work with The Hills Shire Council, and indeed will ensure significant cost and time savings for both Council and our suppliers.
To find out the list of Tenderers who have lodged a submission follow the procedure below:
Go to www.tenderlink.com/thehills
Then ‘Support’ then ‘Resources Page’.
There you will find a list of all THSC tenders and who has submitted responses.